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2015 Action Memoranda
Action Memorandum 15-001  Extend the Contract for Legal Services with Wohlforth, Brecht, and Cartledge for One Additional Year as Provided for in the Original Contract Approved by the Palmer City Council on January 28, 2014, and Approve the Hourly Fee Increase
Action Memorandum 15-002  Confirm the Mayor’s Appointment of Douglas Cruthers to the Planning and Zoning Commission
Action Memorandum 15-003  Authorize the City Manager to Submit an Application to the Matanuska-Susitna Borough to Dedicate a 60’ Right-Of-Way to the East across Southern Portion of Tract A-2 Patterson Subdivision to Create a Second Access for Tax Parcel C8
Action Memorandum 15-004  Authorize the City Manager to Enter Into and Execute a Professional Services Agreement with HDR Alaska, Inc. for an Amount Not to Exceed $69,009 to Update the Palmer Wastewater Treatment Plant Facility Plan
Action Memorandum 15-005  Authorize the City Manager to Enter Into and Execute a Professional Services Agreement with Wolf Architecture, Inc. for an Amount Not to Exceed $20,000 for an Initial Architectural Services Scoping Phase for the Palmer Building Improvements Project
Action Memorandum 15-006  Authorize the City Manager to Submit Comments to the Matanuska-Susitna Borough on a Request by Fred Meyer Stores, Inc. to Vacate a Portion of the City Right-of-Way of W. Dogwood Avenue
Action Memorandum 15-007  Authorize the City Manager to Execute Documents Granting the Matanuska-Susitna Borough an Easement Containing 5,792 Square Feet of City Property for Purposes of Constructing Improvements Related to the Bogard Road Extension Project
Action Memorandum 15-008  Authorize the City Manager to Sign Amendment No. 1 to the Contract for Services with Greene Garden Services approved by Council on January 2014 to reflect Payments for 2015
Action Memorandum 15-009  Authorize the City Manager to Enter into Amendment No. 3 to the Agreement Approved by Council on February 14, 2012 with the Palmer Museum of History and Art for Museum Services to Update Section II. F to Reflect Payments for 2015
Action Memorandum 15-010  Adopt City Goals and Direct City Manager to Implement 2015 Work Plan
Action Memorandum 15-011  Authorize a $250 Donation to the Mat-Su Martin Luther King (MLK) Jr. Foundation in Support of the January 19, 215 MLK Jr. Celebration at the Mat-Su Senior Services Facility
Action Memorandum 15-012  Authorize the City Manager to Purchase Two New Police Patrol Vehicles and Emergency Equipment in the Amount of $87,778, as Approved by the 2015 Budget, and to Purchase the Vehicles Using Combination of Sole Source and Governmental and Proprietary Purchasing Sections of the Palmer Municipal Code 3.21.230
Action Memorandum 15-013  Authorize the City Manager to Negotiate and Execute a Contract with Arctic Sales, Inc. for 80 LED Street Lights for a Total Cost of $23,920
Action Memorandum 15-014  Authorize the City Manager to Enter into a Sole Source Procurement and Execute a Contract with Badger, Meter, Inc. for Badger Water Meters and Supplies in the Amount of $19,637
Action Memorandum 15-015  Authorize the City Manager to Renew the City’s IT Services Contract with Tekmate for the Period of April 1, 2015 through March 31, 2016
Action Memorandum 15-016  Authorize the City Manager to Enforce Agreement Provisions with Granite Construction, to include Department of Transportation (DOT) Crossing Permit and Construction Completion within One Year
Action Memorandum 15-017  City Council Statement of Non-objection to Liquor License #39, for the Alaska State Fair, Located 1 Mile South of Palmer
Action Memorandum 15-018  City Council Statement of Non-objection to Liquor License #649, for Klondike Mike’s Saloon, Located at 820 South Colony Way, Palmer
Action Memorandum 15-019  City Council Statement of Non-objection to Liquor License #744, for Loyal Order of Moose Lodge #793, Located at 1136 South Cobb Street
Action Memorandum 15-020  City Council Statement of Non-objection to Liquor License #1274, for Lou-Jacks Palmer Bar, Located at 828 South Colony Way, Palmer
Action Memorandum 15-021  City Council Statement of Non-objection to Liquor License #2098, for Oaken Keg #1739, Located at 644 West Evergreen Avenue, Palmer
Action Memorandum 15-022  City Council Statement of Non-objection to Liquor License #2931, for Mat-Su Miners, Located at Hermon Brother Field, Palmer
Action Memorandum 15-023  City Council Statement of Non-objection to Liquor License #3696, for La Fiesta Mexican Restaurant, Located at 132 West Evergreen, Palmer
Action Memorandum 15-024  City Council Statement of Non-objection to Liquor License #3767, for Peking Garden, Located at 775 West Evergreen Avenue, Palmer
Action Memorandum 15-025  City Council Statement of Non-objection to Liquor License #4064, for the Palmer Municipal Golf Course, Located at 1000 LePak Avenue, Palmer
Action Memorandum 15-026  City Council Statement of Non-objection to Liquor License #5032, for Arkose Brewery, Located at 650 East Steel Loop Road, Palmer
Action Memorandum 15-027  Authorize the City Manager to Negotiate and Execute a Contract for Visitors Information Services with the Palmer Museum of History and Art in an amount not to exceed $61,440
Action Memorandum 15-028  
Action Memorandum 15-029  Approve Board of Economic Development Member Denise Statz’s Resignation from the Board of Economic Development
Action Memorandum 15-030  
Action Memorandum 15-031  
Action Memorandum 15-032  Authorize City Manager to Negotiate and Execute an Assumption of Proprietary Lease from James G. Sanders and Constance Sanders to Chad Nuttall and David Nuttall for Palmer Hangars Owners Association Unit No. 9 Lot 11 Block 3 at the Palmer Municipal Airport
Action Memorandum 15-033  
Action Memorandum 15-034  
Action Memorandum 15-035  
Action Memorandum 15-036  Authorize the City Manager to Purchase Equipment from L.N. Curtis & Sons Inc. (Sole Source) for the new Aerial or Platform Firefighting Equipment for an amount not to exceed $63,994.50 using the State of Alaska Department of Commerce, Community, and Economic Development Grant
Action Memorandum 15-037  Authorize the City Manager to Purchase Portable Radios and Equipment for Palmer Fire and Rescue for the amount of $21,301.75 using the State of Alaska Department of Commerce, Community and Economic Development Grant using Western States Contracting Alliance (WSCA) Contract Pricing
Action Memorandum 15-038  Authorize a Donation in the Amount of $500 to Support the 2015 Palmer High Grad Blast
Action Memorandum 15-039  Authorize the City Manager to Negotiate and Execute Amendment No. 1 to the Professional Services Agreement with Wolf Architecture for Architectural Services for the Palmer Building Improvements Project
Action Memorandum 15-040  
Action Memorandum 15-041  Authorize the City Manager to Negotiate and Execute a Contract with Dirtworks, Inc. in the amount of $1,993,777.20 for Construction of Sherrod Area Water and Street Improvements, Phase 3
Action Memorandum 15-042  Authorize the City Manager to Amend the Professional Services Agreement with HDL Engineers in the Amount of $212,878 to Add Construction Administration Services for Sherrod Area Water and Street Improvements, Phase 3
Action Memorandum 15-043  Authorize the City Manager to Negotiate and Execute a Professional Services Agreement in the Amount of $23,260 with Hattenburg, Dilley and Linnell Engineers for Preliminary Engineering Services for City of Palmer Utility Relocations Related to the Glenn Highway Reconstruction Project
Action Memorandum 15-044  Authorize the City Manager to Negotiate and Execute a Professional Services Agreement in the Amount of $27,045 with Hattenburg, Dilley and Linnell Engineers for Preliminary Engineering Services for the Design and Construction Administration of the Southwest Utility Extension Sewer Force Main Repair
Action Memorandum 15-045  Authorize the Use of Budgeted Funds in the Capital Project and Public Works Administration Budgets to Pay Storm Water System and Street Light Improvement Costs for Sherrod Area Water and Street Improvements, Phase 3
Action Memorandum 15-046  Authorize the City Manager to Negotiate and Execute an Agricultural Lease Containing Approximately 98 Acres with Kevin Frohling D/B/A Spring Creek Farms For Tracts A & B of the Palmer Municipal Airport Excluding Runways, Taxiways, Aprons, Lease Lots, City Storage Structures and Golf Course
Action Memorandum 15-047  Confirm the Mayor’s Appointment of Stephanie Allen to the Parks, Recreation, and Cultural Resources Advisory Board
Action Memorandum 15-048  Confirm the Mayor’s Appointment of Jo Ehmann to the Parks, Recreation, and Cultural Resources Advisory Board
Action Memorandum 15-049  Confirm the Mayor’s Appointment of Dot Helm to the Parks, Recreation, and Cultural Resources Advisory Board
Action Memorandum 15-050  Confirm the Mayor’s Appointment of Helene Antel to the Parks, Recreation, and Cultural Resources Advisory Board
Action Memorandum 15-051  Confirm the Mayor’s Appointment of Jan Newman to the Parks, Recreation, and Cultural Resources Advisory Board
Action Memorandum 15-052  Endorsement of the City Clerk’s Submission of Nomination of Candidacy as the International Institute of Municipal Clerks Region IX Director
Action Memorandum 15-053  Authorize an Option for Storage Improvements at the Palmer Community Center (Railroad Depot)
Action Memorandum 15-054  Approve a Community Council Grant in the amount of $485 to Palmer High School for Fall Football Poster
Action Memorandum 15-055  Approve a Community Council Grant in the amount of $250 to Valley Community for Recycling Solutions
Action Memorandum 15-056  Approve a Community Council Grant in the amount of $600 to MatSu Seniors Services – Palmer Senior Citizens Center
Action Memorandum 15-057  Approve a Community Council Grant in the amount of $1,000 to YAK Youth Center
Action Memorandum 15-058  Authorize an Extension of the City Wastewater Utility to Serve Springer Park Subdivision
Action Memorandum 15-059  Authorize an Extension of the City Wastewater Utility to Serve Mountain Ranch 5 Subdivision
Action Memorandum 15-060  Confirm the Mayor’s Appointment of Christopher Chappel to the Board of Economic Development
Action Memorandum 15-061  Authorize the City Manager to Purchase Insurance Coverage for the Period July 1, 2015 through June 30, 2016, per the Premium Quote submitted by the City’s Insurance Broker, Alaska USA Insurance Brokers
Action Memorandum 15-062  Authorize the City Manager to Purchase Firefighter Alerting Pagers and Class A Fire Suppression Foam for Palmer Fire and Rescue With $10,855.25 in Volunteer Fire Assistance Grant from the State of Alaska, Department of Natural Resources, Division of Forestry Funds
Action Memorandum 15-063  Authorize the City Manager to Negotiate and Execute a One Year Contract with the Matanuska-Susitna Borough to Provide Fire Emergency Response to the Greater Palmer Fire Service Area (GPFSA)
Action Memorandum 15-064  Authorize the City Manager to Negotiate and Execute a One Year Contract for Rescue Services with the Matanuska-Susitna Borough
Action Memorandum 15-065  Confirm the Mayor’s Appointment of Meggie Aube-Trammell to the Parks, Recreation, and Cultural Resources Advisory Board
Action Memorandum 15-066  Authorize the City Manager to Negotiate and Execute Change Order No. 1 with Dirtworks, Inc. for the Sherrod Area Water and Street Improvements, Phase 3 Project, in the Amount of $25,500
Action Memorandum 15-067  Confirm the Mayor’s Appointment of Eddie Kessler to the Parks, Recreation, and Cultural Resources Advisory Board
Action Memorandum 15-068  Confirm the Mayor’s Appointment of Kashif Naser to the Board of Economic Development
Action Memorandum 15-069  Confirm the Mayor’s Appointment of Dusty Silva to the Board of Economic Development
Action Memorandum 15-070  Approve Hearing Officer Compensation for Planning and Zoning Commission Appeals through December 31, 2016
Action Memorandum 15-071  Amending the Tekmate IT Contract for the Purchases of Computer Software Microsoft Office 365
Action Memorandum 15-072  Authorize the City Manager to Negotiate and Execute an Amendment to the Tekmate IT Contract for the Purchase of Computer Hardware
Action Memorandum 15-073  Authorize the City Manager to Enter into a Three Year Agreement to Purchase Insurance Coverage with the City’s Insurance Broker, Alaska USA Insurance Brokers with a 3% Discount for Each Year
Action Memorandum 15-074  Authorize the City Manager to Purchase a Henderson Scraper and Related Installation Services from Bob’s Services, Inc. in the Amount of $17,512 Using the Governmental and Proprietary Purchasing Section of the Palmer Municipal Code 3.21.230
Action Memorandum 15-075  Authorize the City Manager to Negotiate and Execute a Contract with Tutka, LLC for the Palmer 2015 ADA Sidewalk Improvement Project in the Amount of $62,837
Action Memorandum 15-076  Authorize the Mayor to Execute an Easement Agreement with Chinook Holdings, LLC, for Storm Water Drainage Improvements in Brittany Estates Subdivision Addition No. 1, Tract C-1
Action Memorandum 15-077  Authorize the City Manager to Negotiate and Execute a One Year Contract Amendment for Dispatch Services with the Matanuska-Susitna Borough
Action Memorandum 15-079  Recommending Street Improvement Priorities for 2016 Budget Priorities
Action Memorandum 15-080  Extend the Contract for Audit Services with BDO USA, LLC for One Additional Year as Specified in the Request for Proposals (RFP) for Audit Services and Original Contract Approved by the Palmer City Council on September 24, 2013
Action Memorandum 15-081  Authorize the Purchase of Firefighter Personal Protective Equipment for Palmer Fire and Rescue from L.N. Curtis & Sons using Palmer Municipal Code 3.21.230 A, Governmental and Proprietary Procurements
Action Memorandum 15-082  Authorize a Donation of a Folding Machine to Mat-Su-for Children & Adults, Inc.
Action Memorandum 15-083  Authorize the City Manager to Purchase Road Salt from Bering Marine Corporation in the Amount of $23,707.50 Using the Governmental and Proprietary Purchasing Section of the Palmer Municipal Code 3.21.230
Action Memorandum 15-084  Authorize the City Manager to Negotiate and Execute a Contract with Coastal Painting for the Palmer Maintenance Upgrade Project in the Amount of $221,166
Action Memorandum 15-085  Authorize the City Manager to Negotiate and Execute a One Year Contract for Fire Dispatch Services with the City of Houston
Action Memorandum 15-086  Authorize the City Manager to Execute Change Order No. 3 with Dirtworks, Inc. for the Sherrod Area Water and Street Improvements, Phase 3 Project, in the Amount of $70,710.22
Action Memorandum 15-087  Authorize the City Manager to Execute an Extension of the Agreement for Legal Services with Wohlforth, Brecht & Cartledge, A.P.C. for an additional year, as Authorized by such Agreement, and Authorize the City Manager to execute a Novation Agreement assigning the Agreement for Legal Services (as extended) to Jermain Dunnagan & Owens, P.C. for the Remainder of its Term
Action Memorandum 15-088  Authorize the City Manager to Negotiate and Execute a Three-Year Contract with First National Bank Alaska to Provide Banking Services
Action Memorandum 15-089  Authorize the City Manager to Negotiate and Execute a Contract for the Glenn Highway MP 38.4 Sewer Force Main Repair Project with Chumley’s, Inc. in the Amount of $54,804
Action Memorandum 15-090  Confirm the Mayor’s Reappointment of Christopher Chappel to the Board of Economic Development
Action Memorandum 15-091  Confirm the Mayor’s Reappointment of Merry Maxwell to the Planning and Zoning Commission
Action Memorandum 15-092  Confirm the Mayor’s Appointment of Andrea Fuller to the Airport Advisory Commission
Action Memorandum 15-093  Confirm the Mayor’s Reappointment of David Petty to the Planning and Zoning Commission
Action Memorandum 15-094  Authorize the City Manager to Enter into a Sole Source Procurement with E-Terra, LLC for Server Migration and Work Order System Upgrades in the amount of $53,000
Action Memorandum 15-095  Authorize the City Manager to Execute Change Order No. 5 with Dirtworks, Inc. for the Sherrod Area Water and Street Improvements, Phase 3 Project, in the Amount of $53,460
Action Memorandum 15-096  Confirm the Mayor’s Reappointment of Dusty Silva to the Board of Economic Development
Action Memorandum 15-097  Authorize City Manager to Negotiate and Execute an Assumption of Proprietary Lease from Ricky L. Johnson to Joseph H. Bussard and Susan Bussard for Palmer Hangars Owners Association Unit No. 6 Lot 11 Block 3 at the Palmer Municipal Airport
Action Memorandum 15-098  Confirm the Mayor’s Appointment of David Fuller to the Planning and Zoning Commission
Action Memorandum 15-099  Approve Amendment No. 1 to the Contract for Golf Course Management Services Approved on February 25, 2014 with Eagle Golf Course Management LLC to Increase Compensation for FY 2015 by $30,000 as Provided for in Section 3(c) of the Contract, and Revising the Compensation Schedule in Section 6 to Reflect the Change
Action Memorandum 15-100  Approve a Council Community Grant in the amount of $1,000 to SeaStar Strategies LLC For Small Business Saturday 2015 on Saturday, November 28, 2015
Action Memorandum 15-101  Confirm the Mayor’s Appointment of Lorie Koppenberg to the Board of Economic Development
Action Memorandum 15-102  Authorize the City Manager to Amend the Professional Services Agreement with HDR Alaska, Inc. in the Not to Exceed Amount of $250,000 for Additional Engineering and Consultant Services for the Palmer Wastewater Treatment Plant Facility Plan Update
Action Memorandum 15-104  Authorize the City Manager to Approve Two One-Year Extensions of the Agreement for Concession Services at the MTA Events Center
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