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2013 Action Memoranda
Action Memorandum 13-001  Authorize the City Manager to Execute Amendment No. Four to the 2008 Professional Services Agreement With Hattenburg Dilley and Linnell (HDL Engineering) for the Southwest Utility Extension Phase II Project in the Amount of $82,721.00 for Final Design and Assistance During Bidding
Action Memorandum 13-002  Extend the Contract for Audit Services with Mikunda Cottrell & Company, Inc. for One Additional Year as Specified in the Request For Proposals (RFP) for Audit Services and Original Contract Approved by the Palmer City Council on January 12, 2010
Action Memorandum 13-003  Authorize the City Manager to Purchase Two New Police Patrol Vehicles in the amount of $82,642, as Approved by the 2013 Budget, and to Purchase the Vehicles under the Governmental and Proprietary Procurements Section of Palmer Municipal Code 3.21.230, by Attaching to the State of Alaska Contract Pricing
Action Memorandum 13-004  Authorize the City Manager to Negotiate and Execute a Contract with the Matanuska Susitna Borough (MSB) for Animal Control Services
Action Memorandum 13-005  Providing Direction to the City Manager on Mat-Maid Property Acquisition Options
Action Memorandum 13-006  Authorize the City Manager to Award and Execute a One-Year Renewal for an Insurance Brokerage Agreement With Alaska USA Insurance Brokers
Action Memorandum 13-007  Authorize the Mayor to Write a Letter of Support for Valley Charities in Support of their Efforts to Secure a Second Year of Grant Funding to Help Community Members in their Time of Need to Address and Prevent Homelessness
Action Memorandum 13-008  Authorize a Donation of $500 to the Palmer Museum of History and Art to Support Advertising for the Second Saturday Events in 2013
Action Memorandum 13-009  Authorize a $500 Donation to Hope for Heroes to Support their Efforts to Hold a Fundraiser in the Palmer
Action Memorandum 13-010  Approve Amendment No. 4 to the Contract Approved by the Palmer City Council on March 24, 2009 with the Palmer Museum of History and Art for Visitors Information Services Extending the Term for One Additional Year as Provided for in Section 3 of the Contract, and Revising the Compensation Schedule in Section 4 to Reflect Payments for 2013
Action Memorandum 13-011  Authorize the City Manager to Enter into Amendment No. 1 to the Agreement Approved by Council on January 24, 2012 with the Palmer Museum of History and Art for Museum Services to Update Section II. F to Reflect Payments for 2013
Action Memorandum 13-012  Authorize the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with Don Carling Approved by Council on April 12, 2011, for Beautification/Gardening Services Extending the Term for One Additional Year as Provided for in Section 06 of the Agreement, Deleting the Term Expenses in Section 07 and the Definition of Billing in Section 08 and Revising Appendix B Budget Proposal to Reflect Payments for 2013
Action Memorandum 13-013  City Council Statement of Non-objection to the Renewal of Liquor License #39, for the Alaska State Fair Located One Mile South of Palmer
Action Memorandum 13-014  City Council Statement of Non-objection to the Renewal of Liquor License #744, for the Loyal Order of Moose Lodge #793 Located at 1136 South Cobb Street
Action Memorandum 13-015  Liquor City Council Statement of Non-objection to the Renewal of Liquor License #3767, for the Peking Garden Located at 775 W Evergreen Avenue
Action Memorandum 13-016  City Council Statement of Non-objection to the Renewal of Liquor License #5032, for Arkose Brewery Located at 650 East Steel Loop Road
Action Memorandum 13-017  Authorize the City Manager to Negotiate and Execute a Contract with ATS Alaska in the Amount of $38,363 for the Council Chambers Sound and Electronic Recording System Project
Action Memorandum 13-018  Authorize the City Manager to Renew the Mat-Su Miners Baseball Billboard Advertising, in the Amount of $400, and Authorize Sponsorship of a Night at the Ballpark on June 12, 2013, in the Amount of $900
Action Memorandum 13-019  Authorize the City Manager to Execute Amendment No. 1, Extending the Term for One Additional Year as Provided for in Section 3 of the Contract with the Yukon Concession Alaska, LLC dba Alaska Mountain Enterprises for Concession Services at the MTA Events Center
Action Memorandum 13-020  Authorize the City Manager to Negotiate and Execute an Agricultural Lease with Ben Vanderweele for a Parcel of Land Containing Approximately 5 Acres of Airport Land Located on Outer Springer Loop
Action Memorandum 13-021  City Council Statement of Non-objection to the Renewal of Liquor License #649, for Klondike Mike’s Dancehall and Saloon, Located at 820 South Colony Way, Palmer
Action Memorandum 13-022  City Council Statement of Non-objection to the Renewal of Liquor License #1739, for Oaken Keg, located at 644 West Evergreen Avenue, Palmer
Action Memorandum 13-023  Authorize the City Manager to Enter into a Sole Source Procurement and Execute a Contract with Badger Meter, Inc. for Badger Water Meters and Supplies in the Amount of $36,945
Action Memorandum 13-024  Authorize the City Manager to Negotiate and Execute an Agricultural Lease Containing Approximately 98 Acres with Kevin Frohling D/B/A Spring Creek Farms for Tracts A & B of the Palmer Municipal Airport Excluding Runways, Taxiways, Aprons, Lease Lots, City Storage Structures and Golf Course
Action Memorandum 13-025  Authorize a $500 Donation to the Downtown Palmer Merchants Association in Support of the Cash Mob Events
Action Memorandum 13-026  Authorize the City Manager to Execute Renewal Option Two for the Second of Two Renewal Options with Eagle View Excavation in the amount of $69 per hour for Snow Hauling of City Streets between May 1, 2013 and May 31, 2014; with Verified Funding through December 31, 2013
Action Memorandum 13-027  City Council Statement of Non-objection to the Renewal of Liquor License #4064, for the Palmer Municipal Golf Course, Located at 1000 Le Pak Avenue, Palmer
Action Memorandum 13-028  Authorize the City Manager to Enter into a Use Agreement with the Palmer High School Grad Blast Committee and to Grant a One Time Fee Waiver of the Normal Fee for use of the MTA Event Center for the Palmer High School Grad Blast
Action Memorandum 13-029  Authorize City Manager to Negotiate and Execute an Utility Extension Agreement with Selway Corporation for a Water Main Extension to Mountain Ranch Estates Subdivision Phase 4
Action Memorandum 13-030  Authorize the City Manager to Negotiate and Execute a One Year Contract for Dispatch Services with the Matanuska-Susitna Borough
Action Memorandum 13-031  Authorize the City Manager to Negotiate and Execute a One Year Contract with the Matanuska-Susitna Borough to Provide Fire Emergency Response to the Greater Palmer Fire Service Area (GPFSA)
Action Memorandum 13-032  Authorize the City Manager to Negotiate and Execute a One Year Contract for Fire Dispatch Services with the City of Houston
Action Memorandum 13-033  Authorize the City Manager to Negotiate and Execute a One Year Contract with the Matanuska-Susitna Borough to Provide Rescue Response to the Greater Palmer Fire Service Area
Action Memorandum 13-034  Confirm the Mayor’s Appointment of Jeffrey Tuttle to the City of Palmer Airport Advisory Commission
Action Memorandum 13-035  Authorize the City Manager to Enter into and Execute a Contract with Alaska Wireless in the Amount of $18,377.40 to Purchase and Install a VHF Daniels Repeater to Support the Scott Road Reservoir Repeater Station
Action Memorandum 13-036  Authorize a $750 Donation to the Downtown Palmer Merchants Association in Support of the Mid Summer Art and Garden Festival
Action Memorandum 13-037  Authorize City Manager to Negotiate and Execute the Alaska State Fair Sewer Utility Extension Agreement, Including $57,840 for Upsize of Pipe to Accommodate Future Flow Requirements and Authorize a Sole Source Procurement for Purchase of Needed Materials
Action Memorandum 13-038  Authorize a $500 Donation to the Downtown the Palmer Chamber of Commerce in Support of 2013 Colony Days Events
Action Memorandum 13-039  Authorize the City Manager to Negotiate and Execute an Agricultural Lease with Don Berberich D/B/A Juice Jelly & Jam for a Parcel of Land Containing Approximately 2.39 Acres of Airport Land Described As Lots 4 and 5 Mohan Subdivision
Action Memorandum 13-040  Authorize Extension of Temporary Building for Matanuska Electric Association on Property Located at 163 E. Industrial Way
Action Memorandum 13-041  Authorize the City Manager to Negotiate and Enter Into a Sole Source Professional Services Agreement with Tec Pro Ltd to Perform Electrical and Controls Work at the Waste Water Treatment Plant for $30,783.50
Action Memorandum 13-042  Authorize the City Manager to Negotiate and Execute an Agreement with CIG LLC for the Lease of Approximately 1.48 acres of land on Yukon Drive at the Palmer Municipal Airport
Action Memorandum 13-043  Confirm the Mayor’s Appointment of Denise Statz to the City of Palmer Board of Economic Development
Action Memorandum 13-044  Authorize a $500 Donation to the Palmer Museum of History and Art to Support the Grow Palmer Project and Direct the City Manager to Assist and Participate in the Grow Palmer Project
Action Memorandum 13-045  Authorize the City Manager to Purchase Three (3) New Light Duty Pickup Trucks in the amount of $96,183.00, as Approved by the 2013 Budget, and to Purchase the Pickup Trucks under the Governmental and Proprietary Procurements Section of Palmer Municipal Code 3.21.230, by Attaching to the State of Alaska Contract Pricing
Action Memorandum 13-046  Authorize a $500 Donation to the Matanuska-Susitna Borough to Contribute to the Reception in Honor of the Valley Delegation to the State Legislature
Action Memorandum 13-047  Authorize the City Manager to Purchase Insurance Coverage for the Period July 1, 2013 through June 30, 2014, per the Premium Quote Submitted by the City’s Insurance Broker, Alaska USA Insurance Brokers
Action Memorandum 13-048  Authorize the City Manager to Negotiate and Execute a Contract In the Amount of $34,772.50 With Alaska Sure Seal for the 2013 Crack Sealing Bid
Action Memorandum 13-049  Authorize City Manager to Negotiate and Execute an Assumption of Proprietary Lease from George J. Gallagher and Peggy J. Gallagher to David B. Allen for Palmer Hangars Owners Association Unit No. 4 Lot 11 Block 3 at the Palmer Municipal Airport
Action Memorandum 13-050  Authorize the City Manager to Amend the Contractual Amounts for the Matanuska-Susitna Borough for Rescue and Dispatch Services Contract for the Year Beginning July 1, 2013, in the Total of Amount of $9,966
Action Memorandum 13-051  Authorize a Donation in the Amount of $5,000 to the Greater Palmer Chamber of Commerce and Direct that the Amount be included in the Upcoming 2013 Budget Modification
Action Memorandum 13-052  Authorize the City Manager to Enter Into a Sole Source Agreement with Alaska Electric and Control in an Amount Not To Exceed $25,384, to Retain the Services and Parts from Westcoast Sales and Marketing to Repair the Precision Approach Path Indicator (PAPI) and Runway End Identifier Lights (REIL) at the Palmer Municipal Airport
Action Memorandum 13-053  Confirm the Mayor’s Appointment of Ariel Talen-Keller to the City of Palmer Board of Economic Development
Action Memorandum 13-054  Authorize the City Manager to Dispose of the Case 1150C Crawler through the Public Surplus Process
Action Memorandum 13-055  Authorize the City Manager to Negotiate and Execute a Sales Agreement in the Amount of $34,500 with Rink Equipment Resource, Agent for Used Porta Floor Ice Cover
Action Memorandum 13-056  Authorize the City Manager to Amend the Professional Services Agreement with HDL Engineers to Add Construction Administration Services for the Southwest Utility System Extension, Phase IIa: Construct Reservoir 4 and Booster Station
Action Memorandum 13-057  Authorize the City Manager to Negotiate and Execute an Agreement with Pierce Manufacturing in the Amount Not to Exceed $413,227 to Purchase a New 3500 Gallon Fire Tanker Apparatus
Action Memorandum 13-058  Authorize the City Manager to Execute Change Order Number Two to the Contract with Dirtworks, Inc. for the ADA Sidewalk Improvement Project in the Amount of $22,264, to Adjust Contract Quantities to Reflect Actual Quantities Installed
Action Memorandum 13-059  Authorize the City Manager to Negotiate and Enter Into a Contract with Architects Alaska for the Design of an Entry Canopy for the MTA Events Center for a Not To Exceed Price of $25,000
Action Memorandum 13-060  Authorize the City Manager to Negotiate and Enter Into a Professional Services Agreement with HDL Engineering to Design a Storm Water Master Plan in an Amount Not To Exceed $105,000
Action Memorandum 13-061  Authorize the City Manager to Negotiate and Enter Into a Professional Services Agreement with Coffman Engineers for Professional Services to Design Heating System Improvements for City Buildings in an Amount Not To Exceed $55,481
Action Memorandum 13-062  Authorize City Manager to Negotiate and Execute an Agreement for Concession Services with Pioneer Amateur Hockey Association at the MTA Events Center
Action Memorandum 13-063  Authorize the City Manager to Negotiate and Enter Into a Contract with North Star Excavation and Asphalt, Inc. for the 2013 South Valley Way Pavement Improvements Project in the Amount of $106,273.50
Action Memorandum 13-064  Authorizing the City Manager to Negotiate and Enter Into a Memorandum of Agreement with the Matanuska-Susitna Borough for the Design and Construction of a City of Palmer Waterline Extension Within the Right-of-Way of the Bogard Road Extension Project
Action Memorandum 13-065  Authorize the City Manager to Negotiate and Execute a Contract for Construction of Fire Station 3-1 Roof Replacement with Wolverine Supply, Inc. in the Amount of $154,000
Action Memorandum 13-066  Authorize the City Manager to Negotiate and Enter Into a Contract with Prosser-Dagg Construction to Perform the Sherrod Area Water and Street Improvements Phase I Project in the Amount of $583,216
Action Memorandum 13-067  Authorize the City Manager to Negotiate and Enter Into a Professional Services Agreement with HDL Engineering to Provide Construction Phase Engineering Services for the Sherrod Area Water and Street Improvements Phase 1 Project in the Amount of $97,610.00
Action Memorandum 13-068  Authorize the City Manger to Negotiate and Enter into a Contract with Bering Marine Corporation for the Purchase and Delivery of Road Salt in the Amount of $23,707.50
Action Memorandum 13-069  Authorize the City Manager to Negotiate and Execute a Two Year Contract for Professional Audit Services With BDO USA, LLP
Action Memorandum 13-071  Authorize the City Manager to Enter into a Sole Source Procurement and Execute a Contract with Badger Meter, Inc. for Badger Water Meters and Supplies in the Amount of $17,104
Action Memorandum 13-070  Retitling the “Depot Expansion” Capital Project in the FY 2013 City Budget to “Depot Safety Improvements” and Adopting a Scope of Work for the Project
Action Memorandum 13-072  Authorize the City Manager to Waive Formal Procurement Procedures to Allow the Purchase of a Used Bucket Lift Truck
Action Memorandum 13-073  Authorize City Manager to Negotiate and Execute an Assumption of Proprietary Lease from Francois Vecchio and Christine Vecchio to Peter Drees for Palmer Hangars Owners Association Unit No. 7 Lot 11 Block 3 at the Palmer Municipal Airport
Action Memorandum 13-074  Confirm the Mayor’s Appointment of John Lee to the City of Palmer Airport Advisory Commission
Action Memorandum 13-075  Authorize the City Manager to Issue an Invitation to Bid for the Procurement of a New Flooring System for the MTA Events Center Utilizing 13-DC-411 MTA Center Grant Funds
Action Memorandum 13-076  Authorize the City Manager to Negotiate and Execute a Contract to Construct Reservoir 4 & Booster Station to Frawner Corporation in the Amount of $3,307,420
Action Memorandum 13-077  Confirm the Mayor’s Appointment of Ken More to the City of Palmer Airport Advisory Commission
Action Memorandum 13-078  Authorize the City Manager to Negotiate and Execute a Contract with Lawn Ranger of Alaska, LLC in the Amount of $995 per Event for Snow Removal Services for City Facilities
Action Memorandum 13-079  Confirm the Mayor’s Appointment of William Kerslake to the City of Palmer Planning and Zoning Commission
Action Memorandum 13-080  Confirm the Mayor’s Appointment of Ariel Talen-Keller to the City of Palmer Airport Advisory Commission
Action Memorandum 13-081  Authorize the City Manager to Negotiate and Execute an Agreement with James Hill for the Lease of the Old Woods Hangar on Yukon Drive at the Palmer Municipal Airport
Action Memorandum 13-082  Authorize the City Manager to Enter Into an Amendment to the Contract with Architects Alaska, Inc. to Include Additional Design Services for the MTA Events Center Improvements Phase II Project
Action Memorandum 13-083  Authorize City Manager to Negotiate and Execute a Wireless Access Point Agreement with MTA Communications, LLC to Provide Wi Fi Access at the MTA Events Center
Action Memorandum 13-084  Confirm the Mayor’s Appointment of Michael Kircher to the City of Palmer Planning and Zoning Commission
Action Memorandum 13-085  City Council Statement of Non-objection to the Renewal of Liquor License #4366, for the Fred Meyer Located at 650 Cobb Street
Action Memorandum 13-086  Direct the City Manager to Transfer $60,000 from the Depot Expansion Project to Partially Fund New Flooring at the MTA Events Center and to Direct that Additional Costs for the Flooring be Funded by the MTA Events Center Project Line Items
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